Sponsor and Exhibitor Details

Thank you for your support of the 4th Southwest Fire Ecology Conference. We are really excited to have you join us in Santa Fe and to start sharing information about your organization, agency, or company with our attendees. Below are instructions and information, organized by sponsorship level.

Please remember to register for the event! 

Benefits for Exhibitors and All Sponsors

  • Registration: The button for registration is on this webpage: https://swfireconference.org/registration. Please select the “pre-approved waived registration” ticket and make sure to include your organization’s name as the reason for the waiver. You will have additional fees for any workshops or field trips that you add to your registration.  
  • Program booklet: The program will be available to attendees in both digital (PDF) and print format. The due date for being included in the program is October 1. Ad size is based on sponsorship level:
    • Exhibitor: 100 words plus logo
    • Bronze and Silver: ¼ page, 3.75”w x 4.75”h, submitted as TIF/PNG/JPG file
    • Gold: ½ page, 7.5”w x 4.75”h, submitted as TIF/PNG/JPG file
    • Platinum: full page, 7.5”w x 10”h, submitted as TIF/PNG/JPG file
  • Plenary screensaver: This is a slide to promote your organization and will be included in the plenary screensaver. If you do not send a slide, we’ll include your logo and website for your slide. Please send in PowerPoint format or a PDF by November 1.
  • Page on the mobile / virtual platform: You will be invited to create an online booth with brochures, photos, and videos and be able to connect with attendees through the platform as well. We will send the link to create your page in late October. 
  • Exhibitors: Each exhibitor will have a 6’ skirted table and two chairs at their designated area. 
    • Exhibitor Move In / Out: Date and times TBD
    • The Exhibit Area will be open from 8:30am – 5:30pm on November 19, 20, and 21. Tables should be staffed during breaks and receptions.
    • Set up, take down, and staffing are the responsibility of the exhibitor.
    • We will post information soon regarding shipping address, timeframe, and options for ordering power.

Additional Benefits for Bronze Sponsors and Higher

  • Marketing item: We will provide an final estimate for attendance and shipping information in mid-October.

Additional Benefits for Silver Sponsor and Higher

  • Welcome video: You can send a short (1-2 minute) video to be shown at a plenary session. The video can be something you already have promoting your company/organization or it can be a video you create for the event to welcome attendees, comment on the conference/theme, and share info on company/organization. Submit as a video file by November 1. 
  • Newsletter article: You can contribute a short article to be featured in our monthly newsletter (about 250 words + image). We can share the article anytime leading up to the conference, so the due date is flexible.

Additional Benefits for Gold Sponsor and Higher

  • Banner/ad on Fire Congress and AFE website homepage: Sponsors can share an advertisement or banner on the Fire Congress and AFE website in the month leading up to the congress. Please email to Annie by October 15.  

Additional Benefits for Platinum Sponsor and Higher

  • Plenary session introduction: Platinum sponsors will be given a 5-minute speaking slot to introduce their organization or agency and share any information relevant to the wildland fire community. Please confirm if you would like to present by October 15.